Question

The G20 Summit was organised in India. The government left no stone unturned to make G20 summit a success. At the higher level, the work to be performed was identified and grouped to enable people to work most effectively together for accomplishing objectives. This involved building infrastructure, beautification of the city, hospitality, security arrangements etc. Duties were assigned to different job positions which led to establishment of clear relationships. This helped in creating a hierarchical structure and in co-ordination amongst all working for the summit.
(a) Identify and explain the function of management discussed in the above para.
(b) Explain any four points of importance of the function identified in (a) above.

Hint:

Organizing questions often feature keywords like "grouping", "assigning duties", and "hierarchical structure".

Answer 1

(a) Function: Organizing Explanation:
1. Key Activities: - "Work was identified and grouped" → Division of work - "Duties were assigned" → Responsibility allocation - "Establishment of clear relationships" → Authority structure 
2. Process Steps: - Identification of activities (infrastructure, security etc.) - Departmentalization (functional grouping) - Assignment of duties (job descriptions) - Establishing reporting relationships (hierarchy) 
3. Outcome: - Created operational framework for summit - Enabled multi-agency coordination (MHA, MEA, local bodies) 
(b) Importance Points: 
1. Clarity in Roles: - Prevents duplication/omission - Example: Separate teams for protocol and security 
2. Optimal Resource Use: - Specialization increases efficiency - Case: Dedicated beautification crew with horticulture experts 
3. Effective Coordination: - Clear hierarchy enabled quick decisions - Essential for time-bound mega-events 
4. Scalability: - Structure allowed incorporating 10,000+ temporary staff - Supported both central and state-level operations