Question:

Attempt in about 50 words.

You are Arvind Narayan, a renowned singer. You have been invited by the Principal of Green Valley International School, Dehradun, to deliver a guest lecture on ‘Owning the Stage’. Write a formal reply declining the invitation, due to a prior commitment.

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Formal letter: addresses, date, subject, thanks, refusal with reason (prior commitment), good wishes, signature.
Updated On: Oct 23, 2026
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Solution and Explanation

Step 1: Format of a formal reply:
Sender's address, date, receiver's address, subject, salutation, matter, complimentary close and name.

Step 2: Model answer:
25, Melody Lane
Mumbai
3 November 2026

The Principal
Green Valley International School
Dehradun

Subject: Declining the invitation to deliver a guest lecture

Sir/Madam,

Thank you for inviting me to deliver a guest lecture on 'Owning the Stage' at your esteemed school. I feel honoured. Unfortunately, I have a prior commitment on that day and shall not be able to attend. I regret the inconvenience and wish the programme great success.

Yours faithfully
Arvind Narayan

Step 3: Marking points:
Format (1 mark): all parts of a formal letter. Content (2 marks): thanks for the invitation with the event name, refusal with the reason, best wishes. Expression (1 mark): formal tone and correct language.

Final Answer:
A polite formal letter declining the invitation because of a prior commitment.
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