Question:

(Answer in about 50 words.) You are Surekha/Suresh, Chief Scientist at the Indian Institute of Science. You have received an invitation from the Principal of Stars Academy to be the Chief Guest at the graduation ceremony of Class XII students. Draft a reply expressing your inability to attend the event.

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Thank the Principal, mention the event, decline with a reason and convey best wishes.
Updated On: Oct 23, 2026
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Solution and Explanation

Step 1: Format of a formal reply:
Write the sender's address, date, receiver's address, subject, salutation, body, complimentary close and name.

Step 2: Model answer:
Indian Institute of Science
Bengaluru
2 April 2026
The Principal
Stars Academy
Mysuru
Subject: Regret for inability to attend the graduation ceremony
Sir/Madam
Thank you for inviting me to be the Chief Guest at the Class XII graduation ceremony on 18 April 2026. I am honoured, but I regret that I cannot attend as I must be at an international conference on that day. I convey my best wishes to the graduating students.
Yours faithfully
Surekha
Chief Scientist

Step 3: Marking points:
Format: full letter format. Content: thanks, reference to event and date, refusal with reason, best wishes. Expression: formal and cordial.

Final Answer:
The reply thanks the Principal, declines with a reason and conveys good wishes within about 50 words.
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