Question

What are the requisites of a valid meeting ? List them and explain any four of them.

Hint:

List requisites such as authority, notice, quorum, chairperson, agenda and minutes, then explain any four.

Answer 1

Step 1: Meaning:
A meeting is valid when it is held as per the law and the rules of the organization. The decisions of an invalid meeting have no legal force.
So some basic conditions, called requisites, must be met.

Step 2: List of requisites:
1. Proper authority to call the meeting.
2. Proper notice to all members.
3. Quorum.
4. Chairperson.
5. Agenda.
6. Legal purpose and proper time and place.
7. Minutes of the meeting.

Step 3: Notice:
Every member must get a written notice in the time fixed by the rules. It gives the date, time, place and agenda.
Without a proper notice, the meeting is not valid.

Step 4: Quorum:
Quorum is the minimum number of members who must be present for the meeting to start and transact business.
If the quorum is not there, the meeting is adjourned.

Step 5: Chairperson:
A meeting needs a chairperson to preside, keep order, give the floor to speakers and put the matters to vote.
He or she is elected or appointed as per rules.

Step 6: Agenda:
The agenda is the list of matters to be discussed. Only items in it should be taken up.
It keeps the meeting orderly and on time.

Final Answer:
A valid meeting needs authority, notice, quorum, chairperson, agenda and a legal purpose. Notice, quorum, chairperson and agenda are explained.