Question

The students of class 11 of ‘AL Public School’ decided to host a farewell party to students of class 12. A core team was formed that brainstormed and identified various activities that needed to be performed for the same. It was decided that the arrangements for refreshments, sound and music, tentage, gifts, invitations and cultural programme are required to be made. The students then divided the work into manageable activities so that duplication is avoided and burden of work is shared.
The students were excited that they were managing the whole event themselves.
(i) The students of class 11 have performed one of the steps in the process of organising. Identify the step.
(ii) State the next three steps that the students need to perform to complete the process of organising successfully.

Hint:

To remember the Organizing process, use the acronym \textbf{I-D-A-E}: \textbf{I}dentification, \textbf{D}epartmentalisation, \textbf{A}ssignment, \textbf{E}stablishing relationships.

Answer 1

Step 1: Understanding the Concept:
Organizing is the process of defining and grouping the activities of the enterprise and establishing authority relationships among them.
Step 2: Detailed Explanation:
(i) Identified Step: "Identification and division of work." The students brainstormed activities and divided them into manageable tasks to avoid duplication.
(ii) Next Three Steps:
1. Departmentalisation: Grouping similar activities together (e.g., grouping sound and music under one "Entertainment" department).
2. Assignment of Duties: Allocating specific roles to individual members based on their skills and competencies.
3. Establishing Reporting Relationships: Defining who reports to whom, so every student knows where to take orders from and to whom they are accountable.
Step 3: Final Answer:
The current step is division of work; the following steps are departmentalisation, assignment of duties, and establishing hierarchy.