Question

You are Principal of R.M.P. Higher Secondary School Srinagar/Jammu. The number of students in the computer class is increasing. You need 25 more computers in your laboratory. Write a letter to the Commissioner Secretary Education Department for granting you the funds (120-150 words). (6)

Hint:

In official letters for fund requests, clearly justify 'why' the funds are needed (e.g., increased enrollment) to make the request logical and compelling.

Answer 1

This is a formal official letter written by an authority (Principal) to a higher government authority requesting funds for infrastructure development. The tone must be highly formal, persuasive, and objective.

The Principal,
R.M.P. Higher Secondary School,
Srinagar.
Date: 20th October 2023
The Commissioner Secretary,
Education Department,
Srinagar.

Subject: Request for allocation of funds for 25 new computers.
Respected Sir/Madam,
I am writing to bring to your kind attention the growing enthusiasm for IT education among the students of our institution. This year, we have witnessed a significant surge in the enrollment of students opting for Computer Science as their core subject.
However, our current computer laboratory is equipped with only 30 functional systems, which is grossly inadequate to accommodate the increasing batch sizes. To ensure that every student gets adequate practical exposure and hands-on training, we urgently require an addition of 25 new computers.
I humbly request you to kindly sanction the necessary funds for the procurement of these 25 computer systems at your earliest convenience. This upgradation will highly benefit the students and aid in effectively implementing the modern digital curriculum.
Awaiting a positive and early response.
Yours faithfully,
(Signature)
Principal
R.M.P. Higher Secondary School